Hints and Tips

OneDrive tips and tricks

OneDrive is a file hosting service run by Microsoft as part of its suite of Office Online services. Allows users to store files and other personal data, such as Windows settings or BitLocker recovery keys in the cloud.

Microsoft-OneDrive.jpgIf you have a Microsoft account, Outlook or Hotmail, or even if you’re signed in to Windows 10 with a Microsoft account, you already have Microsoft Onedrive. This includes 5GB of free cloud storage, which you can upgrade as you wish.

In summary, cloud storage greatly simplifies the opening of any file on any device at any time. You can finish writing a document on your PC for a minute and open it on your phone the next time to change it. Moreover, it allows you to share files continuously with friends and to collaborate with them.

The use of the service also has other advantages, such as the ability to back up local values ​​files in case the hard disk does not work and also the possibility to go back to previous versions of the files.

The easiest way to get started with Microsoft Onedrive is to visit onedrive.live.com, where you can upload files by dragging them to your browser.

However, to make the most of it, it is advisable to install OneDrive correctly on your PC, smartphone or tablet, so you can always find files quickly and easily.

Here are some of the best tips on how to do it, along with how to share files, restore deleted files, access previous versions of files, automatically back up your photos and much more.


1. Set up OneDrive in Windows 10

Better to use Microsoft Onedrive in Windows 10 is that it comes pre-installed, so you do not need to download anything. In fact, if you are connected to Windows with a Microsoft account, you do not even need to log in on Microsoft Onedrive; it also does it automatically.

Simply click on the arrow to expand the notification area in the taskbar, then click on the icon that looks like a cloud. A pop-up window appears showing all recently synced files. If you are not logged in, Microsoft Onedrive invites you to do so. So, just follow the instructions on the screen to complete the configuration.

2. Choose which folders are synchronized

If you are already connected to Microsoft Onedrive, you can change the folders that are synchronized with your PC by right-clicking Microsoft Onedrive from the notification area and clicking Settings. On the Account tab, click on ‘Choose Folder’ and select the Microsoft Onedrive folders on your PC.

After this, open the file browser, click Microsoft Onedrive from the sidebar to see all the folders that you have chosen to synchronize. You can browse and open these files on your PC at any time (even offline). When you delete something from Microsoft Onedrive in File Explorer, the changes will be synchronized and the files will disappear from other devices.

3. Back up local files on OneDrive

If you want your desktop, folders, documents, and images to automatically backup in the cloud, right-click the Microsoft Onedrive in the notification area and then select Settings. Click on the auto-save tab, then use the drop-down menu to choose Microsoft Onedrive for each entry.

In this screen, there are also options to ‘automatically save archive images in Microsoft Onedrive’ and ‘Save photos and videos of Microsoft Onedrive automatically whenever you connect a camera, phone or other devices to the PC’.

To make a backup of any file or folder in Microsoft Onedrive, all you have to do is simply drag and drop into Microsoft Onedrive from the file browser (provided you have enough storage space, many videos chew their free allocation).

4. Share files from OneDrive

To share a folder or file in Microsoft Onedrive, right-click on the File Explorer and select ‘link for Microsoft Onedrive’. The link is copied to the clipboard so you can paste it into any program or website to share it.

Sharing files in this way can only be seen, so if you want someone to have editing rights, simply choose “More options on sharing Microsoft Onedrive” in the same menu. appears Microsoft Onedrive opens in the browser (you may be asked to log in) and a pop-up window to share a box that lets you choose “allow editing”. Check this, then copy the URL below to share it.

5. Restore deleted files and (versions of previous files)

If you have deleted a file or folder, you can only restore it from the Microsoft Onedrive web application, then click the right mouse button on the Microsoft Onedrive in the notification area and select ‘View online’. From here, click on “Trash” in the left sidebar, select the items you want to recover and then click on Restore.

Files are deleted automatically after 30 days unless you are using a school or work account if stored for 93 days. If the Recycle Bin is full, the oldest items are deleted after three days.

To restore a previous version of a file, right click on the Explorer file and choose ‘View online’. Access Microsoft Onedrive in your browser, if required, and then click on ‘Version History’ at the top of the page (you can also find this option by right-clicking on any file in the web version of Microsoft Onedrive).

You will see all the different versions of the file, including information on when to care for it and its size. Click the three dot button next to the author’s name and you can choose to restore or open the file. After doing this, the other versions of the file will remain, so you have the option to jump forward or back again if necessary.

6. Install the OneDrive app on your phone

You can totally master OneDrive through your smartphone. Visit the OneDrive download page, then click the appropriate button for your device (Android, iOS or Windows Phone), enter your phone number and send a download link via email. Alternatively, visit the Google Play Store or Apple App Store and search for Microsoft OneDrive.

From there, you can install the application and follow the instructions on the screen to log in with your Microsoft account.

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